Senior Administrator
We are seeking a Senior Administrator to join our team in Belfast. We are looking for someone who can bring existing skills and experience to a team that values collaboration, learning, flexibility and continuous improvement.
November 6, 2026
Belfast
18,486
2-year post with excellent potential for extension
25 hours per week
About the role
YouthAction NI is an outward and forward-looking learning organisation with a conscious and evolvingleadership culture.
We work to meet the changing needs of young people through Youth Work and Youth Arts. We are a membership-based youth work and arts charity that actively works with young people as partnersto tackle inequalities in their lives.
We create opportunities that support young people to develop theirconfidence, creativity, skills, wellbeing and leadership.
Our vision is: Young people leading change for a fair and inclusive world.
Our work is delivered through four key areas:
- Wellbeing – building young people’s health and wellbeing.
- Creativity – maximising young people’s creative expression.
- Skills – improving young people’s life and work skills.
- Leadership – inspiring young people to demonstrate leadership.
What matters to us?
- Youth-led and community-driven - We believe young people are powerful agents of social change. Wework alongside young people, recognising their ideas, experiences and potential.
- Creating opportunities for young people to thrive - Our programmes provide safe spaces and opportunities to build confidence, resilience, skills and positive relationships.
- Working towards a fair and inclusive society - Our work focuses on tackling inequalities, improving lifechances and supporting positive change across Northern Ireland.
Our mission is to:
- improve young people's life chances;
- inspire young people as activists;
- grow inclusive and outward-looking communities;
- and build a peaceful and shared society.
YouthAction NI has regional bases across Northern Ireland, including Belfast, Armagh,Derry/Londonderry, Enniskillen, Kilkeel and Newry
Key Responsibilities
The role brings together data management, administration, coordination and communication.
Data, systems & reporting
- Design, implement and maintain databases and Excel spreadsheets for participant data andmonitoring and reporting purposes.
- Support the preparation of reports and monitoring information.
- Ensure information is maintained accurately and effectively.Team & administrative support.
- Provide administrative support to the Senior Leader – Life & Work Skills and Senior Leader - QualityAssurance.
- Provide administrative support to the wider Life & Work Skills Team.
- Undertake other administrative duties required to support the smooth operation of the organisation.
Communication & coordination
- Act as a point of contact for new trainees.
- Act as an administrative point of contact for the OCNNI awarding body.
- Work effectively with colleagues across the organisation to support the delivery of Life & Work Skillsactivities.
- Coordinate and support smooth administrative operations within the wider administration team.
Essential Criteria
Experience
At least 3 years' experience in an administrative role
Proven skills and experience in the design, implementation and maintenance of Excel spreadsheetsand databases.
Skills and abilities
- Excellent attention to detail.
- Excellent time management skills.
- The ability to work confidently on your own initiative.
- The ability to work effectively under pressure and manage competing priorities.
- A flexible, adaptable and open-minded approach.
- Excellent communication and interpersonal skills.
- The ability to work effectively as part of a team.
Desirable Criteria
It would be beneficial if applicants also have:
5 years' experience in an administrative role.
Experience in administrative team leadership.
Experience of working in the voluntary and community sector.
An affinity with the vision and mission of YouthAction NI.
Benefits
At YouthAction NI, we offer a range of benefits to support our staff.
- Inclusive and friendly working environment.
- Attractive annual leave with length of service rewards.
- Allocated wellbeing days at Christmas.
- Occupational family-friendly policies.Occupational sick pay.
- Time Off In Lieu (TOIL).
- Personal development and in-service training opportunities.
- Investors in People Award (Gold).
-Working at YouthAction NI
- As part of the wider YouthAction NI team, all staff are expected to contribute to the organisation's work and support its wider activities.
- All staff should contribute to and participate in fundraising events.
- All staff must attend in-service training when required
How to Apply
If you're organised, confident with data and administration, enjoy working with people and areinterested in contributing to YouthAction NI's work, we would welcome your application.
Contact: joanne@youthaction.org for an application form.
Closing date for receipt of applications: Friday 6 November 2026 (Midday)
About YouthAction NI
YouthAction NI is an outward and forward-looking learning organisation with a conscious and evolving leadership culture that embraces self-evaluation and continuous improvement to best meet the changing needs of young people through youth work and youth arts. We are a membership-based youth work and arts charity that actively works with young people as partners to tackle inequalities in their lives. Through such intention and purpose our mission is to: improve their life chances; inspire them as activists; grow inclusive and outward looking communities; and build a peaceful and shared society.
We have regional bases in Belfast (College Square North), Newry, Armagh, Kilkeel, and Enniskillen. As part of our strategic goals, we strive for a sustainable and robust financial base that is used for high quality youth work and value for money outcomes. We demonstrate the highest levels of governance and operational excellence within a clear constitutional and legal framework.
